Crew Purser- Oceania and Regent Seven Seas Cruises

POSITION SUMMARY / ESSENTIAL FUNCTIONS

2.0 Job Summary
• Commit to the Company’s Core Values – flawless execution, dedication to family &
community, spirit of entrepreneurship, financial excellence and environmental
stewardship.
• Assume personal responsibility for safety and NCLH’s impact upon the environment.
• Ensure smooth Clearance for all crew in accordance with advised Port requirements and
OCI / RSSC policies;
• Ensure accurate financial reporting of crew accounting, maintenance of crew systems and
payroll compliance in accordance with OCI / RSSC policies;
• Facilitate information flow to Department Heads, Shipboard Management and OCI /
RSSC Corporate;
• Liaise closely with Training & Development Manager / HR Manager on board to ensure
good relations are maintained and information is shared between all on board.
3.0 Responsibility and Authority
• Guest Experience
o Demonstrates a genuine concern for guests’ wellbeing at all times;
o Pro-active approach to problem solving;
• Crew Experience
o Demonstrates a genuine concern for crew's wellbeing at all times;
o Pro-active approach to problem solving;
o Treats crew members as the internal customer
• Operational and Administrative
o Ultimately Responsible for all operations within the Crew Office.
o Supervise, train and guide Second Purser Crew and Crew Administrator.
o Audit Crew Administrator and Second Purser Crew floats.
o Responsible for ships clearance for all crew related matters.
o Arrange visas with port agents for crew sign offs.
o Attend ship's clearance taking care of all crew related issues with agents and
authorities.
o Arrange transportation and hotel for sign off crew members with port agent.
o Preparation of 19.13.20 Crew Port Cost Summary for Chief Purser.
o Crew departure tasks with exception of sending / distribution of crew manifests &
movement.
o Sign on crew members.
o Import ICS crew sign ons in to Fidelio using import module.
o Ensure all Sign on procedures are completed correctly after sign on.
o Sign Crew Off.
o Ensure all Sign off procedures are completed correctly after sign off.
o Schedule and lead the sign off briefing.
o Escort crew through the terminal in US ports.
o Assist crew with payroll queries during crew office hours.
o Process all FOB requests, ensuring correct criteria etc.
o Authorize passports to crew with Department head's authority.
o Review weekly Ops list for Shore side HR – research reasons for under / over
budget with department heads and report to GM / shore side.
o Send Ops list to shore side.
o Vacation schedule – send out, collate comments, requests etc. and communicate
with shore side HR.
o Crew Cabin Assignments.
o Participate in crew cabin inspection.
o OCI Uniform requisitions for replacement uniforms and ensure all parameters are
met etc.
o Weekly audit of MXP data entry.
o Weekly audit of Fidelio entry.
o Attend Ships Hotel Operational Meetings.
o Crew Welfare Treasurer.
• Finance
o Ultimately responsible for the Entire Payroll process.
o Activate crew payroll contracts in MXP.
o Maintain hard copies of crew contracts.
o Review expense Reports prepared by Second Purser Crew prior to requesting
Chief Purser signature.
o Verify US taxes have been deducted for all US residents on payroll by comparing
to MXP tax report for those with SS #s.
o Make any position changes in MXP for OCI Crew on payroll.
o Pay sign off crew and close payroll contracts.
o Double check Crew sign off dates to payroll ending dates and ensure the sign off
pay calculation is correct.
o All bank wire paperwork.
o All bank Account information in MXP.
o All bank wires – set up, approval and balancing mid and eom reports in MXP.
o All Administration in Travel Ex website for mid month wires.
o Run & Balance all Mid and EOM reports.
o Check the balance of Payroll Journal Entry to Additions & Deductions Sheet.
o Double check the 12 months contract paid onboard in the current month.
o Check the active employees report in MXP to the crosstab and crew lists.
o Balance cash advance to actual cash after sign offs, Mid and EOM cash advances.
o Fidelio onboard account charges deduct from Fidelio and balanced to MXP.
o Prepare EOM payroll package and obtain Chief Purser signature.
o Ensure all payroll packages are retained / destroyed in accordance with the
retention policy
o Administer Crew time and attendance system.
o Sell foreign currency to crew.
o Take Crew cash payments during opening hours.
o Provide US $ change to crew during crew office hours
• Training and Development
o Facilitates the training of new Crew Pursers;
o Train and support Second Purser Crew and Crew Administrator
o Trains, coaches and leads crew to consistently superior levels of performance;
o Creates and maintains a positive work environment;
o Models excellent leadership behavior;
o Fosters teamwork within all departments onboard;
o Promotes, participates in and actively suggests enhancements of the Signature
Service program.
• Safety
o Will participate in crew and passenger safety drills according to instructions from
ship's command;
o Comply with company safety and pollution prevention regulations;
4.0 Education and Experience
• Systems
o MS Office Suite
o Fidelio Cruise including (but not limited to) modules:
▪ Cruise Management, Payroll, Data Import, US Customs APIS, Quick
Check In.
o Micros Fidelio Point of Sale
o MXP
• Understanding of the highest level of service;
• Excellent administrative skills;
• Strong leadership skills and practice ‘leadership by example;
• Outgoing personality, open minded and flexible;
• Ability to work in an international environment;
• Ability to perform well under pressure;
• Excellent appearance and excellent social skills;
• Well organized;
5.0 Subordinate Positions
• Crew Administrator
6.0 Reports to
• Chief Purser