Deck Clerk

Department: Human Resources

Employment Type: Fixed Term Contract

Reporting To: Staff Captain

Description

Supports the Captain and Deck department with day to day administration. 

Key Responsibilities

• Perform safety duties as required by ERP.
• Support the Lifejacket card and equipment handout to embarking crew/ as directed.
• Distribute the Emergency lists.
• Monitor the work and rest hours of the Deck Department, report past or predicted non-compliance to the Staff Captain.
• Assist the Training Officer with scheduling and record keeping.
• Maintain non-AMOS checklists filing, such as Tender pre-use, Lifeboat hoisting, Toolbox, WPS trainings etc.
• Monitor the ‘permit to work’ administration: check if all permits opened by Deck Team have been opened/closed properly and have all required checks, signatures and dates.
• Manage the drill/training absentee/excusal lists.
• Assist the Safety Officer and Bosun with requisition and inventory.
• Coordinates Deck department AIMS (work orders) including entering HESS findings.
• Prepare the In Port Manning schedule for the deck department.
• Prepare and monitor Deck department landing orders and requisitions
• Maintains the Deck department stationary supplies.
• Coordinates Deck department Uniform requisitions.
• Administrate the Deck department reporting requirements for the Port Expenses Report.
• Coordinate Bridge visits in liaison with the Captain
• Maintains AMOS records.
• Assists the Safety Officer with safety certificate record keeping.
• Assist the Captain and Staff Captain to compile and distribute meeting minutes as required.
• Coordinates the crew cabin inspection routine with Housekeeping.
• Keep HESS information boards up to date in all crew areas.
• Coordinates Deck department early clearance list for Deck Crew with PPO.
• Maintain updated Deck Department phone list.
• Support the Captain and Deck Department with administration tasks as required. 

Reporting Relationships:

•  Reports to and assists Captain, Staff Captain, Safety Officer, Bridge Manager and Bosun.

Skills, Knowledge and Expertise

Education:  Must have diploma or equivalent, preferably Maritime Academy Graduate.

Experience:  Must be at least 21 years old.

Knowledge, Skills & Abilities:  Must have a good command of English both oral and written, be proficient in Microsoft applications and AMOS.  Must be a team player.