VIENNA - Assistant Manager Maintenance

Viking was founded in 1997 and provides destination-focused voyages on oceans, rivers and lakes around the world. Designed for experienced travelers with interests in science, history, culture and cuisine, Chairman Torstein Hagen often says Viking offers experiences for The Thinking Person®.

Viking has more than 250 awards to its name, including being rated #1 for Rivers, #1 for Oceans and #1 for Expeditions by Condé Nast Traveler and voted at the top of its categories by Travel + Leisure. No other cruise line has ever received these same honors by both publications at the same time.

Viking offers a fast-growing and dynamic working environment and flexible working hours. Please note that we can only accept applicants who are eligible to work in Germany or are in possession of a valid work permit.

ROLE DESCRIPTION 

The Assistant Manager Maintenance plays a pivotal role in providing essential support to the Maintenance Team for the administrative and operational management of our river cruise fleet. This role is integral in maintaining the seamless functioning of maintenance operations, encompassing procurement, finance, documentation, and compliance. The position is located in Vienna, Austria and offers a unique opportunity to contribute to the smooth operation of our river cruise fleet.

KEY RESPONSIBILITIES
Maintenance operations
•    Assist with purchase orders, invoice processing, and inventory management.
•    Keep detailed records of maintenance schedules, repairs, and compliance checks.
•    Collaborate with engineering teams onboard to address defects, irregularities, and damages.
•    Support the Maintenance Manager with scheduling, logistics, and coordinating maintenance tasks.
•    Support in implementing quality assurances and improvement initiatives.

Leadership & stakeholder management
•    Ensure effective communication within the maintenance team.
•    Liaise with suppliers and vendors to ensure efficient and cost-effective procurement.
•    Support Maintenance Managers across designated regions.
•    Reports directly to the Senior Manager Maintenance.

KEY QUALIFICATIONS
Functional skills
•    Fundamentals in finance, budgeting, and procurement.
•    Strong organizational skills and attention to detail.
•    Excellent communication skills for working with technical and non-technical teams.
•    Strong skill set in Microsoft Excel and PowerPoint on a corporate level

Education and professional experience
•    A minimum of 2 years of experience, preferably in maritime, transportation, or hospitality.
•    Background in business administration, finance, maritime, Hospitality, or related fields.

Leadership Skills
•    Excellent verbal and written communication skills, with the ability to interact effectively.
•    Coordinate meetings, prepare reports, and support technical department operations.
•    Proactive problem-solver, able to work independently and in teams.
•    Ability to work under pressure and adapt to changing priorities and environments.

Other requirements
•    Language skills: English (oral and written) on a business level, German is a plus.
•    Professional appearance and demeanor
•    Proficient in using MS Office (Outlook, Word, Excel, PowerPoint, Teams) and maintenance management software.  

HOW TO APPLY
Please apply via our website www.vikingcareers.com, including your CV in English and a one-page cover letter to introduce yourself and your interest for the role. 
For more details about this position, contact Marta Pikusa under +41 61 638 60 11